Closing balances
Overview
Closing a ledger balance means to calculate the net balance of a balance, and credit or debit the resulting amount, to zero the balance and move it to another ledger balance.
You can find the net balance of a ledger balance by viewing the balance field in its record. If it is negative, it needs a credit to zero the balance, and if it is positive, it needs a debit to zero the balance.
You cannot delete a balance created in your ledger. You can only prevent it from participating in any more transactions after its balance has been zeroed.
Example
Consider the following balances:
| Ledger balance | currency | balance | credit_balance | debit_balance |
|---|---|---|---|---|
| A | USD | 400 | 500 | 100 |
| B | USD | -300 | 600 | 900 |
To close the ledger balances above:
| Ledger balance | currency | Amount received | Amount deducted |
|---|---|---|---|
| A | USD | 0 | 400 |
| B | USD | 300 | 0 |
This will close out the ledger balances and you can prevent them from participating in any subsequent transactions.
See also
Create a balance
Learn how to create a balance
Money movement map
Learn money moves in your organization
Record a transaction
Learn how to post a transaction
Setting up internal balances
Learn how to set up internal balances
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